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Advantages of the electronic signature
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In this post, we will explain what are the advantages of using our biometric or simple electronic signature, since in our previous post, we talked about Regulation (EU) 910/2014 better known as eIDAS, and the trust services it regulates. We must remember that within these services, Leypal as a Trust Services Provider offers the electronic signature and the electronic registered delivery service or edelivery, and now it is time to deepen how these tools can help you.
Sustainability
Have you ever stopped to think about the amount of paper your company consumes? If you need to print each contract, invoice, report or document that must be signed or sent, we cannot deny the environmental impact that this entails.
With the electronic signature and the digitization of processes, we avoid having to consume paper, since our documents in electronic format are the original ones. Today, it is important to take into account the impact of our actions, and that is why we should know that paper consumption means cutting down hundreds, thousands or even millions of trees. In a world increasingly concerned with sustainability, it is important that your company is an example for the rest and supports the digital format, and in this way, helps the environment. On the other hand, the use of our tools can help you in the creation of an environmental management system, certifiable under the ISO 14001 standard.
Agility
Who needs to collect signatures in person knows the headache and the waste of time that this process entails. It is necessary to print the file, go to the place of the signer, wait for him or her to sign the document, or look for who to leave the document with for the action to occur, which could mean providing access to the contract to those who should not have it. The problem does not end here, since we will have to look for it again, check that everything is in order, that all pages have been signed, and all copies, and so on. This process that is already complicated, multiplies when the contract once signed, must be sent to the next party or successive parties, who must go through the same process, signing all copies, and all existing pages. If you found this paragraph complicated, it is because it is a simile of a handwriting signature process.
However, what is common in any handwritten signature process are the following steps.
- Be in the office to start the process
- Open the mail
- Print the document
- Sign handwritten
- Send by mail
- Scan to try to speed up the process, but knowing that the original document is the handwritten.
- Attach the scanned document that is not the original.
- Send the scanned document that is not the original.
Using our electronic signature it is possible to deal with all this virtually instantaneously, without the need to make any kind of displacement, waste time or face completely unnecessary bureaucracies. As you can see in the following link, our signing process is so easy as to attach document, send, opened by the signing party and sign.
One of the most important aspects of this process is that the electronic format is our original, since there is no need to resort to paper at any time. This not only gives agility to the process, but also improves document management, to have our originals in our computers, or the cloud. Agility and optimization, are keywords that every company must have, and are qualities that Leypal offers.
Security
Another advantage of the electronic signature is the protection of the contract content from any modification by means of a qualified time stamp, which means data in electronic form which binds other data in electronic form to a particular time establishing evidence that the latter data existed at that time. The technological barriers and the cryptography of our platform remove the risks of fraud, of improper access, and of modification of the documents received or already signed. Thus, any document digitized and signed electronically has the origin, the process and its integrity assured.
For greater security, we have developed the certifying document that is attached to the contract, so that all parties can verify how the electronic signature process was, and that this document becomes part of the contract provides a greater safeguard of the legal integrity of the contract and its signature process.
Mobility
Scanned documents can be opened from any device with Internet access, being device any desktop or laptop, smartphone, or tablet. This means that it is possible to sign electronically and send to sign from anywhere at any time. Also, we have chosen to provide you with this system without having to download any type of application or software, giving you greater freedom.
Our goal is to be able to provide you with a tool that allows you access at any time, and in a matter of clicks, sign or send to sign, all with the legal guarantees that Regulation (EU) 910/2014 grants Leypal as a trust service provider. No doubt this is one of the great advantages of the electronic signature, access at any time.
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Economy
We already talked about one of the advantages of the electronic signature that is to eliminate the mass printing of documents, thus helping the environment. What we have not talked about is that this paper savings also translates into economic savings. Using our electronic signature means not only savings on paper, but also on courier costs and time. It is vitally important to remember that poorly managed time is a cost for the company, and it is in this factor that Leypal is born to optimize your contractual processes.
In Leypal we understand that the core of cost savings is the elimination of bureaucracy. With our technology, processes are resolved quickly and documents are checked, adjusted and signed in a matter of seconds, and the speed for information exchange is much higher. In this case, the saying that “time is money” is justified, and that is why we offer you to free yourself from bureaucratic obstacles and that your employees or members of your department can concentrate on tasks that benefit the growth of the business.
Integration
Finally, we would like to highlight the advantage of the electronic signature as easily incorporated into any system or flow, by means of our API. The electronic signature not only has advantages inherent to its electronic format, but in Leypal we have gone further to offer you that our services can be integrated into your platforms or softwares that you use on a day-to-day basis. Leypal is easily integrated into software such as Enterprise Resource Planning (ERP), Customer Relationship Manager (CRM), Human Resource Management (HRM), among others.
In this way, you do not have to access our website to use our services, but from your own resources or platforms, you can sign and send to sign. This means even more time savings and better management of the signature processes.
Conclusion
Leypal was born to help our clients in their contractual and certified mail processes, but this is only the beginning. We understand that the optimization of time and conversion ratio are two key factors for the company, reason why we will be revealing new products in the coming months that will lead to a greater revolution in how you now manage a contract. This is because our goal is to help you in the digitization of your processes, matter in which we are experts, ensuring at all times the integrity, security, confidentiality and legality of your processes.
Get in touch with us and we will be happy to help you choose what type of signature you need, or how to use our services to optimize your processes.
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